Party rental pricing is per-item-based but quoted as packages. Here's the framework.
The two pricing layers
1. Per-item base price (your internal math)
- Round table (60in): $8-$15
- Rectangular table (6ft): $8-$12
- Chiavari chair: $4-$8
- Folding chair: $1.50-$3
- Linen tablecloth (round): $10-$25
- Chair sash: $1-$3
- 20x40 tent: $1,200-$3,000 (includes setup)
- Dance floor (12x12): $300-$700
- Photo booth (4 hours): $400-$1,000
- 360 video (4 hours): $500-$1,200
- Lighting package: $300-$1,500
2. Package quote (what customer sees)
"For your 100-guest wedding: 10 round tables + 100 Chiavari chairs + 10 linens + 1 dance floor + lighting = $2,400 all-in." Don't itemize unless asked. Package the math, sell the experience.
What changes the number
- Setup + delivery + breakdown: included for events $1,500+, separate for smaller
- Distance: within zone included; outside +$1.50/mile
- Same-day add-ons: 25-50% premium
- Premium time slots (Saturday evening): 10-20% surcharge
- Custom colors / specialty linens: $5-$15 premium per item
- White-glove staff (attendant during event): $300-$800
Deposit + balance
50% non-refundable deposit at booking. Balance due 14 days before event. Cancellation: 60+ days = full refund minus deposit; 30-60 days = 50%; under 30 days = no refund.
Wedding industry uses these tighter timelines than residential rental — events are planned 6-12 months out and disrupted bookings are harder to backfill.
Honest minimum
$300-$500 minimum job. Below that, the truck-out + setup + teardown isn't worth it.
The bottom line
Internal per-item pricing → external package quote, hold $300-$500 minimum, 50% non-refundable deposit, premium for white-glove or premium time. Get a quote-builder.