Renting tables, chairs, tent, photo booth, etc. for the first time? Here's what to expect.
Inquiry + quote
Operator needs: event date, location, guest count, item list, setup window. They quote a package + take 50% non-refundable deposit to hold.
Booking
50% deposit, balance 14 days before event. Cancellation: 60+ days = full refund minus deposit; 30-60 = 50%; under 30 = no refund.
14 days before event
Operator sends final confirmation: guest count, item list, delivery + pickup times, balance due.
Day of delivery
Operator typically delivers 4-8 hours before event start (or evening before for major events). Setup takes 1-4 hours depending on scope.
For a typical wedding: tent setup day-before, tables/chairs/linens delivered + set up day-of, photo booth + lighting delivered 2 hours before guests arrive.
During the event
Most rentals are unattended (tables, chairs, tent). Photo booth + 360 video typically include an attendant. Dance floor + lighting are self-operated after setup.
Pickup
Operator returns at agreed time (often next morning for evening events; immediately after for daytime). Pickup is 1-3 hours.
What's included
- Equipment + delivery + setup + breakdown + pickup
- Within-zone delivery
- Standard cleaning / sanitization
- Insurance for equipment
What's NOT included
- Damage waiver (often $50-$150 optional add-on)
- Attendant during event
- Custom delivery times outside business hours
- Out-of-zone travel
Red flags
- No insurance certificate
- No real photos of past events
- Cash-only / no deposit policy
- Unclear delivery + pickup times
- Equipment looks worn in photos
The bottom line
Book 2-6 months ahead for weddings, 4-8 weeks for residential. Get a written contract. Find party rental in your area.